Process Matters:
We listen first, then we plan
Over the years we have perfected a disciplined approach to event planning that delivers an efficient and seamless process that consistently produces outstanding events for our clients.
Our process ensures we understand your needs before we get to work. We want to know all about your company, your brand, your values and your goals—and then we can reflect them in every aspect of your event.
We work hard to ensure the process is easy and stress-free for you.
Step 1
Strategy and Planning:
We begin new projects by discussing and clarifying:
- The purpose of your event
- How it will support your business
- The outcomes you expect
- Who will attend
- Your budget
A clearly defined event plan is the first step to success.
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Step 2
Clear Documentation
We develop a set of customized process documents that enable us to plan and execute a successful event of any size for any purpose. These include:
- Event Brief: An outline of the strategy and plan
- Critical Path: A time-dependent list of all actions items and tasks
- Event Run Sheet: An expanded agenda that details every event-day task and action items from start to finish, so all involved understand their roles.
- Budget: Detailed line item accounting of all budgeted costs
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Step 3
Project Management
We manage the implementation details, freeing you and your colleagues to focus on your business. We never lose sight of your goals, and we provide you with updates on an agreed schedule. You can be as involved as you wish throughout the process.
Our implementation will reflect your desire for full-service or a la carte support.
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Step 4
Event Day Support
Caroline is always on-site for the duration of your conference or event. She and her team carefully oversee every aspect of your event as it progresses. This leaves you and your colleagues free to focus on representing your organization and enjoying time with your guests.
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Step 5
Final Accounting and Debrief
We review all third-party invoices for accuracy and contract compliance, to assure you maintain full control of your expense budget.
No project is complete without a debriefing. Our last step is a meeting with you to ensure your expectations were met and your goals achieved. Our debrief report is designed to serve as a reference document for your next similar event. |
